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Position(s) I am Applying for

Senior Billing Coordinator

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout Asia, Europe, Latin America, and the U.S., we have the global reach and extensive capabilities to provide personalized service wherever our clients’ needs take us. As one of the world’s leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.

We have an opening for a Senior Billing Coordinator in our Los Angeles office.

The Senior Billing Coordinator will be responsible for the administration and management of the billing process, provide billing support to and collaborate with finance personnel, attorneys and client service specialists, handle special requests and projects, and reconcile aged unbilled, rejections and short payments.

In this capacity, the Senior Billing Coordinator will:

  • Review, edit and process proformas and invoices;
  • Monitor the status of proformas; identify issues and work with colleagues to resolve aged unbilled;
  • Review client guidelines against finance applications and eBilling applications to ensure billing instructions are current and adhere to client and attorney protocol;
  • Respond to billing inquiries and requests from attorneys, client service specialists and Client Finance department;
  • Follow accounts from proformas to successful submission of billing and eBilling;
  • Handle eBilling rejections, resubmissions and related tasks like rate sheets, timekeeper approval, budgets, etc.;
  • Keep Billing Attorney and Client Service Specialist updated on rejections and delayed billings;
  • Update and audit instructions, templates, billing notes within all finance application platforms for assigned matters;
  • Provide overflow support to billing team members;
  • Advance knowledge of application processes to provide support, guidance and leadership to team members;
  • Work overtime as required, in particular at month end and year end; and
  • Handle additional billing projects as assigned.

Proficiencies:

  • Organized, professional, analytical and capable of solving problems;
  • Advanced knowledge of generally accepted accounting principles and methods;
  • Advanced proficiency in windows- and web-based accounting programs (3e preferred);
  • Advanced proficiency in MS Excel;
  • Fundamental proficiency in MS Word and MS Outlook; and
  • Advanced proficiency in the English language, written and spoken.

Qualifications:

  • University degree or equivalent in accounting or related field (preferred);
  • At least 3 years of general accounting experience (required);
  • At least 3 years of legal eBilling experience (preferred); and
  • At least 3 years of law firm experience (preferred).

 

Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.

 

Eligible employees can participate in the Firm’s comprehensive benefits program, which include the following:

  • Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short and Long Term Disability
  • Voluntary 401k plan and profit sharing
  • 10 paid holidays per year, and a generous PTO program
  • Family Support including Paid Parental Leave and Fertility coverage
  • Bright Horizons (Back-up child care, elder care and online tutoring)
  • Dependent Care
  • Wellness programs (Employee Assistance Program, mental health and well-being events)
  • Anniversary Bonus Program
  • Professional Development Programs
  • Transportation Allowance and Commuter Benefits
  • Auto/Home/Legal Insurance
  • Pet Insurance
  • Employee discounts
  • And more!

 

The Firm has a range of diversity initiatives including our Paul Hastings Affinity Networks (PHANs), Women’s Initiative, and PH Balanced.  These initiatives provide a firmwide forum to share experiences, as well as an opportunity to participate in a supportive network with common interests to help make life at the firm more inclusive.  Learn more about our Global Diversity, Inclusion and Wellness Initiatives here.

 

Paul Hastings LLP is committed to protecting the health and well-being of our employees and partners, their families, and members of our community against COVID-19.  Accordingly, we require all partners and employees based in the United States to be fully vaccinated against COVID-19, unless they have a documented underlying medical condition or sincerely held religious belief that prevents such vaccination. Offers of employment will be conditioned upon applicants presenting proof of full COVID-19 vaccination or obtaining an exemption on medical or religious grounds.

 

Paul Hastings LLP is an equal employment and affirmative action employer F/M/Disability/Vet/Sexual Orientation/Gender Identity.  Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance. 

Paul Hastings' policy is to provide equal employment opportunity for all applicants and employees. It is the Firm’s policy not to discriminate against any employee or applicant for employment because of ethnicity, race, creed, color, religion, sex (including pregnancy, childbirth or related medical conditions), national origin, immigration status, ancestry, age, marital status, protected veteran status, military status, disability, genetic information, medical condition, sexual orientation, gender identity, or any other basis prohibited under federal, state or local law.  EEO Is The Law        EEO Is The Law Poster Supplement     

Paul Hastings provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following alternative email address to contact us about your interest in employment: careeropportunities@paulhastings.com. Alternatively, you can contact Katherine Ford at +1 312 499 6291. NOTE: This email address is not for general employment inquiries. We will not respond to inquiries to this email address that are not related to requests for accommodated accessibility of our online application system by individuals with disabilities.
Paul Hastings will consider for employment qualified applicants with criminal histories in a manner consistent with applicable laws.

Note to search firms: All agencies must sign a Paul Hastings search firm agreement. Our search firm agreements are office specific. Candidates submitted by a search firm without an executed search firm agreement with the appropriate office will not be considered an applicant. All applicants must be submitted to a job posting through our online process. Resumes sent directly to Paul Hastings attorneys or the Talent Acquisition & Development Department will not be accepted or considered an applicant. If you would like to sign a Paul Hastings search firm agreement, please send a request to careeropportunities@paulhastings.com.

Disclaimer
Any communication sent by you to Paul Hastings inquiring about employment or in response to an invitation to submit your resume on our Website shall not be considered an application for employment and creates no obligation on the part of Paul Hastings to respond. Should Paul Hastings be interested in exploring employment opportunities with you, we will contact you in response to your inquiry. See our Terms and Conditions for more information.